Terms of Use
Privacy Policy
The Kansas Historical Society is committed to safeguarding information collected through its online services and websites. This privacy policy is intended to disclose to you our privacy practices in a manner that is easy to understand. If there is something you do not understand about our privacy practices, please feel free to contact us.
This privacy policy does not apply to products or services provided, or information obtained, other than through our website and associated links. Please keep in mind that some parts of this policy may change as needed or required by law.
Information collection
Very little of the information we collect is personal to you. Optional registration requires basic identifying information, which may include name, address, and email. When you report a problem with our website or services, we may collect contact information along with a description of your problem.
Direct collection
We collect much of the information listed above directly from you when you submit it on our sites. This includes information such as registration information, contact information, user submissions, and public postings. If you do not want to share your information, you can choose not to participate in a particular service or activity.
Web Analytics
We do track website analytics. Web analytics track Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and the number of clicks. We utilize this information to analyze trends, administer our website, track website navigation in the aggregate, and gather broad demographic information for aggregate use.
Information use
Our main goal in collecting information is to improve the Site and provide you with the best possible experience on the Sites. We may also use your personal information to:
- Enable you to participate in online services.
- Make our products, services and sites better.
- Compile, analyze and do research on our user demographics and behavior.
- We use location data only to provide and improve our service.
Access to collected information
Only the Kansas Historical Society and its service providers and contractors will have access to your personal account information. When you are on our sites and are asked for personal information, you are sharing that information with the agency and our service providers and contractors. If you do not want your data to be shared, you can choose not to allow the transfer by not using that particular service. Some services such as saving and organizing items in the bookbag feature, require registration but registration is not required to access and use the site.
Links to other websites
This Privacy Policy applies to our own website only. Our site includes links to other websites. The State of Kansas cannot attest to the accuracy of a non-State of Kansas site. Linking to a non-State of Kansas website does not constitute an endorsement of the information and products presented on the website by the State of Kansas, the Kansas Historical Society, or any of its employees. If you submit personally-identifying information to any of those sites, your information is subject to their privacy statements. We encourage you to carefully read the privacy statement of any website you visit.
Kansas Open Records Act
The State of Kansas considers all state and local government records to be public unless otherwise restricted by statute or regulation. This means that the public is entitled to view them.
You have the right to inspect all public records during regular office hours. A “public record” is defined as any recorded information, regardless of form or characteristics, which is made maintained or kept by or is in the possession of any public agency. Generally, public records are to be open for inspection by any person. However, there are numerous exceptions listed within the Kansas Open Records Act (KORA) (K.S.A. 45-221). For example, the first exception indicates that records may not be disclosed where prohibited or restricted by federal law, state statute or rule of the Kansas Supreme Court. There may be other state statutes or federal regulations restricting access to records besides the KORA. KORA only applies to state and local government records, not private collections held by the Kansas Historical Society.
The Kansas Historical Society has the responsibility to adopt procedures which will provide full access to public records, protect public records from damage and disorganization, prevent excessive disruption of the agency’s essential functions, provide assistance and information upon request, and insure efficient and timely action in response to applications for inspection of public records.
The Kansas Historical Society may charge reasonable fees for providing access to and/or copies of open records. The fees charged may include the actual cost for production of copies, including office staff, supplies, and use of other resources. Statutes other than KORA establish the fees charged for some records. You have the right to appeal the reasonableness of fees charged for access to and/or copies of open records. You may appeal the reasonableness of fees charged under an open records request to the Secretary of Administration.
Copyright
The presence of digital images of historical materials from the collections of the Kansas Historical Society on the Kansas Memory website (kansasmemory.gov) does not constitute permission to use such images. The Kansas Historical Society requires everyone wishing to use such images outside the context of kansasmemory.gov to complete and return a permission form and pay applicable use fees. The Kansas Historical Society charges non-profit and commercial users fees to support the maintenance of the collections. Use fees will be determined from the information on the permission form.
Kansas Memory and the Kansas Historical Society respect copyright and other laws governing access to historic records. Materials appear on Kansas Memory only after a risk assessment has determined that dissemination via the Internet will not violate the rights of known copyright holders or state or federal privacy laws. Materials of unclear or indeterminate provenance for which copyright holders are not known or cannot be located may appear on Kansas Memory for noncommercial educational and research purposes only under an assertion of fair use (17 U.S.C. 107).
Use of material and/or copies made under the ‘fair use’ provision of copyright law does not imply or include permission to publish the materials used or copied. It is the responsibility of the patron to request and obtain permission to publish materials from both the repository (as the owner of the physical original) and the copyright owner, if the repository does not own the copyright.
Cookies Policy
Cookies are small pieces of text sent back and forth between a browser and a server. They contain information that the server may need to identify you while you access a website.
Kansas Memory places a small cookie on your browser that helps keep your login session active and remembers your browsing preferences. Your browser must accept cookies if you wish to log in to Kansas Memory to use features such as My Bookbag. If your browser does not accept our cookie, you will still be able to browse Kansas Memory, but you will not be able to login.